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Records Management Assistant II - 5 Posts at National Housing Corporation (NHC) January 2022

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NATIONAL HOUSING CORPORATION (NHC)

National Housing Corporation (NHC) is under the Ministry of Lands, Housing and Settlements Development. The Ministry is represented by the Board of Directors which is responsible for the corporate policies and strategies. The day to day management of NHC’s business is overseen by the Director General who is responsible to the Board of Directors. Effective from July, 1994, the Corporation’s portfolios have been divided into profit centers which are income generating and self-sustaining directorates and cost centers which play a supportive role. This role mandates the NHC to undertake an array of business.

Ref.No.JA.9/270/01/A/19 

On behalf of National Housing Corporation (NHC)  President’s Office Public Service Recruitment Secretariat invites competent, experienced, highly organized and self-motivated Tanzanians to fill vacant post mentioned below;

RECORDS MANAGEMENT ASSISTANT II - 5 POSTS

DUTIES AND RESPONSIBILITIES

  • To maintain a diary and record of files for future action;
  • To ensure correct distribution of files to schedule officers for action;
  • To maintain a daily record of files distributed to officers;
  • To sort, address and dispatch letters;
  • To register mails, files, indexes, and housing files;
  • To check and prepare straight forward documents, simple correspondences of the stock letters and printed forms; and
  • To perform any other related duties as may be assigned by the Supervisor.

QUALIFICATIONS AND EXPERIENCE

Form IV of VI Certificate with a Certificate in either Records Management or Archives Management or an equivalent qualification from a recognized institution.

REMUNERATION Salary Scale: NHC 2

GENERAL CONDITIONS

  • All applicants must be Citizens of Tanzania generally with an age not above 45 years of age except for those who are in Public Service;
  • Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address/post code, e-mail and telephone numbers;
  • Applicants should apply on the strength of the information given in this advertisement;
  • Applicants must attach their certified copies of the following certificates:
    • Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
    • Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
    • Form IV and Form VI National Examination Certificates;
    • Professional Registration and Training Certificates from respective Registration or Regulatory Bodies, (where applicable);
    • Birth certificate;
  • Attaching copies of the following certificates is strictly not accepted:-
    • Form IV and form VI results slips;
    • Testimonials and all Partial transcripts;
  • An applicant must upload recent Passport Size Photo in the Recruitment Portal;
  • An applicant employed in the Public Service should route his application letter through his respective employer;
  • An applicant who is retired from the Public Service for whatever reason should not apply;
  • An applicant should indicate three reputable referees with their reliable contacts;
  • Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA).
  • Professional certificates from foreign Universities and other training institutions should be verified by The Tanzania Commission for Universities (TCU) and National Council for Technical Education (NACTE);
  • An applicant with special needs/case (disability) is supposed/advised to indicate;
  • A signed application letter should be written either in Swahili or English and Addressed to Secretary, Presidents Office, Public Service Recruitment Secretariat, P.O. Box 2320, University of Dodoma, Utumishi/Asha Rose Migiro Buildings Dodoma.
  • Deadline for application is 14th January, 2022;
  • Only short listed candidates will be informed on a date for interview and;
  • Presentation of forged certificates and other information will necessitate to legal action;

NOTE: All applications must be sent through Recruitment Portal by using the following address; http://portal.ajira.go.tz/and not otherwise (This address also can be found at PSRS Website, Click ‘Recruitment Portal’)

Released by:

SECRETARY, PUBLIC SERVICE RECRUITMENT SECRETARIAT

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